Planning is the most important way to ensure the success of an event and a good communication between customer, organizer, implementation team and suppliers.

When organizing an event we need to create a project that will take into account three major factors; time, budget and quality standards.

Based on the above constraints and also based on the event objectives, the project manager will propose the resources, activities and project plan with the development of every action in time and per responsibility levels.

Choices for services and suppliers, the location and other resources, back-up plans or rehearsals will be decided during planning with respect to time, budget and required quality.

Working this way, with well documented execution plans for each action, with responsibility matrix for each team member and blueprints for set-up and decorations, we have a correct view of how the it will happen even before the event started.  The result of the planning will be validated in the implementation phase.